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<p class="MsoNormal">Good morning,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As you are making preparations for the projected hurricane situation, please keep these in mind relating to computers:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]> Please take this opportunity to back up all important data while computer and network access are still available. It’s ideal to take a copy of important data home with you, as well as copying it to MS One Drive for Business. You will
see instructions for accessing One Drive account by choosing “Office 365” from access.uh.edu (under University Services). You can also use other cloud storage for data backup, but Level 1 data (attached) should only be stored on UH servers and/or approved
One Drive for Business from Office 365 link mentioned. <o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Protect IT equipment – please be sure that devices are protected from potential rising water/flooding by getting all devices up off of the floor. If possible, turn off and unplug any devices that do not need to be accessible. Scientific
instruments and equipment may also need to be shutdown.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>If you plan to work remotely in the event campus stays closed due to flood damage, please make sure your computer stays on and protected by a UPS (uninterruptable power supply). Remote access using a computer will require VPN (http://www.uh.edu/infotech/services/computing/networks/vpn/#set).
It’s better to follow instructions on how to setup VPN instead of installing the software. Email can be accessed from mobile devices and computers (access.uh.edu) without the use of VPN.<o:p></o:p></p>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo1"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>In the event the college’s server room loses power or cooling, all servers will be shutdown subsequently. We will do our best to be proactive to avoid data loss, and will communicate our actions beforehand. It’s best to avoid running
extended data analysis or codes during this time to avoid highly-possible interruptions. If you have servers in our care and don’t need to access them during this time, please let us know so we can shut them down ASAP. Some research areas may have a local
NAS (network area storage), so those will also need to be shutdown to prevent data loss in the event of power loss. Please let me know ASAP when those need to be shut down.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please plan on turning off all computers and electronics in your areas before leaving today. For those who are not on campus, please contact peers in your respective departments for help turning off computers and electronics. Please avoid
simply pressing the power button to turn off computers, however. Doing so may cause harm to hardware, and consequently software and data. To safely shutdown computers, click on “Start” button then “Shutdown.” You can also shut down the computer without
logging on by getting to the login screen (Ctr+Alt+Del, click OK then choose “shutdown” from red button at bottom right corner). Other operating systems will also have safe shutdown procedures, so please follow them to protect your computers.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please email me with any questions regarding any of this. If you have students in your labs, please communicate this to them as well. Stay safe and we’ll see everyone back on campus when it reopens.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Sincerely, <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kiet Luong<o:p></o:p></p>
<p class="MsoNormal">Director of Engineering Computing<o:p></o:p></p>
<p class="MsoNormal">College Information Security Officer<o:p></o:p></p>
<p class="MsoNormal">Cullen College of Engineering<o:p></o:p></p>
<p class="MsoNormal">University of Houston<o:p></o:p></p>
<p class="MsoNormal">Email: KietL@uh.edu<o:p></o:p></p>
<p class="MsoNormal">Voice: 713.743.9974<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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