<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; "><div><br></div><span id="OLK_SRC_BODY_SECTION"><div xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:dt="uuid:C2F41010-65B3-11d1-A29F-00AA00C14882" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><div bgcolor="white" background="cid:image001.jpg@01D15299.FD983660" lang="EN-US" link="#3333CC" vlink="#666699"><div class="WordSection1"><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal"><o:p> </o:p></p><table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" width="626" style="width:469.5pt;border-collapse:collapse"><tbody><tr><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; "><img border="0" width="625" height="90" id="_x0000_i1025" src="http://www.uh.edu/af/universityservices/_images/email/HR_logo.jpg" alt="Image"><o:p></o:p></span></p></td></tr><tr><td style="padding:.75pt .75pt .75pt .75pt"><p><o:p> </o:p></p><p>The University strongly encourages employees to consent to receive an electronic W-2 form in place of the paper form. Employees that elect to receive their W-2 electronically support campus-wide sustainability and cost saving initiatives along with the
additional personal benefits listed below.<o:p></o:p></p><p>The University also wants to help protect your personal employment information. By electing to receive your W-2 form electronically, it minimizes the potential for identity theft. Electronic forms provide a secure method for accessing your personal information
compared to having the form mailed to your address on file.<o:p></o:p></p><p><u>Additional benefits of the electronic W-2 form:<o:p></o:p></u></p><ul type="disc"><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5"><span style="font-family: Calibri, sans-serif; ">Earlier access to the W-2 form than paper copies.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5"><span style="font-family: Calibri, sans-serif; ">Electronic forms cannot be lost, stolen, misplaced or even delayed by mail.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5"><span style="font-family: Calibri, sans-serif; ">Access from any Internet connection at any time via P.A.S.S.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5"><span style="font-family: Calibri, sans-serif; ">Compatible with many tax preparation software programs for electronic filing.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5"><span style="font-family: Calibri, sans-serif; ">Employees have the option to print multiple copies at their convenience.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo5"><span style="font-family: Calibri, sans-serif; ">Once consent is given, it remains in force. No annual renewal is required starting this year.<o:p></o:p></span></li></ul><p>IRS regulations, which allow employers to provide the option of electronic forms instead of a paper format, require that each employee give his/her consent to receive an electronic W-2 in place of a paper version.<o:p></o:p></p><p><b><i><span style="color:#C8102E">To take advantage of this, employees need to access P.A.S.S. and consent to receive their W-2 electronically.<o:p></o:p></span></i></b></p><p>The electronic W-2 form contains all required information and complies with all applicable IRS revenue procedures. The calendar year 2015 W-2 form will be available Jan. 21, 2016, at that time employees who have selected the electronic option will have
immediate access to print their W-2 form on demand through P.A.S.S.<o:p></o:p></p><p><b>Note:</b> Paper forms will not be mailed out until the end of the month.<o:p></o:p></p><p>The University is requesting that all employees participate in consenting to receive W-2 forms electronically.<o:p></o:p></p><p>Thank you,<o:p></o:p></p><p>Sandra Armstrong<br>
Director, Human Resources Operations<br>
Human Resources<o:p></o:p></p><table class="MsoNormalTable" border="0" cellspacing="3" cellpadding="0" width="100%" style="width:100.0%;background:#888B8D"><tbody><tr><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><b><span style="font-size: 14pt; font-family: 'Trebuchet MS', sans-serif; color: rgb(200, 16, 46); ">CONTACT US<o:p></o:p></span></b></p></td><td style="padding:.75pt .75pt .75pt .75pt"></td></tr><tr><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; color: white; "> phone:<o:p></o:p></span></p></td><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; color: black; ">713-743-3988<o:p></o:p></span></p></td></tr><tr><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; color: white; "> web:<o:p></o:p></span></p></td><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; "><a href="http://uhhelpdesk.custhelp.com/rd?1=AvNQ~wpLDv8S~xb~Gv9G~yJtxvkqD_X7FBWZBT7~Pv9Q&2=19214">http://www.uh.edu/HR/</a></span><span style="font-family: Calibri, sans-serif; color: windowtext; "><o:p></o:p></span></p></td></tr><tr><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; color: white; "> email:<o:p></o:p></span></p></td><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; "><a href="mailto:CSC@uh.edu">CSC@uh.edu</a></span><span style="font-family: Calibri, sans-serif; color: windowtext; "><o:p></o:p></span></p></td></tr><tr><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; color: white; "> <a href="http://uhhelpdesk.custhelp.com/rd?1=AvNQ~wpLDv8S~xb~Gv9G~yJtxvkqD_X7FBWZBT7~Pv9Q&2=19216"><span style="color:blue;text-decoration:none"><img border="0" width="40" height="40" id="_x0000_i1026" src="http://www.uh.edu/af/universityservices/_images/email/twitter-red.jpg" alt="TwitterLogo"></span></a><o:p></o:p></span></p></td><td style="padding:.75pt .75pt .75pt .75pt"><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; "><a href="http://uhhelpdesk.custhelp.com/rd?1=AvNQ~wpLDv8S~xb~Gv9G~yJtxvkqD_X7FBWZBT7~Pv9Q&2=19216" target="_blank">@UHHR1</a></span><span style="font-family: Calibri, sans-serif; color: windowtext; "><o:p></o:p></span></p></td></tr></tbody></table><p class="MsoNormal"><span style="font-family: Calibri, sans-serif; "><o:p> </o:p></span></p><p><i><span style="font-size:10.0pt">This is an official message sent by the University of Houston. To verify the validity of this message, visit <a href="http://uhhelpdesk.custhelp.com/rd?1=AvNQ~wpLDv8S~xb~Gv9G~yJtxvkqD_X7FBWZBT7~Pv9Q&2=17867">uh.edu/phishing</a>
or email <a href="mailto:security@uh.edu">security@uh.edu</a>.<o:p></o:p></span></i></p></td></tr></tbody></table><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; "><o:p> </o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; "><o:p> </o:p></span></p><p class="MsoNormal"><b><span style="font-family: 'Helvetica Neue'; ">Margaret Busch<br></span></b><span style="font-family: 'Helvetica Neue'; ">Payroll Manager<br>
University <i>of</i> Houston<br><a href="mailto:Mbusch@uh.edu"><span style="color:blue">Mbusch@uh.edu</span></a> <br>
713-743-8770</span><span style="font-size: 11pt; font-family: 'Helvetica Neue'; "><br></span><span style="font-size: 9pt; font-family: Arial, sans-serif; "><img border="0" width="210" height="103" id="Picture_x0020_1" src="cid:image002.png@01D15299.FD983660" alt="cid:3382613996_125677738"></span><span style="font-size: 11pt; font-family: Calibri, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal"><span style="font-size: 11pt; font-family: Calibri, sans-serif; "><o:p> </o:p></span></p><p class="MsoNormal"><o:p> </o:p></p></div></div></div></span><style><!--
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