[CCoE Notice] Interim Funding at UH

[Fritz Claydon]

All:
Over the past couple of months, the subject of how to "Interim Fund" a
pending award has come up on a number of occasions.

For your benefit, here is the UH Policy on this subject.
Interim Funding of New and Continuing Sponsored Projects
The University provides Principal Investigators with the opportunity to
receive temporary funding for sponsored projects that have not yet been
awarded.  The purpose of this program is to enable new time-sensitive
projects to begin and existing projects to continue by extending the
expiration date while award documents are being processed by the sponsor.
 The Office of Contracts and Grants is committed to supporting faculty
research and has established the interim funding process to ensure that
faculty members have access to the resources necessary to perform research
on sponsored projects in a timely manner.

*What is interim funding?
*Interim funding is temporary funding provided by the university to
mitigate delays in the receipt of sponsor funds. An interim-funded award
provides the Principal Investigator (PI) with short-term funding in the
same cost center that will be used when the official award is received.
*How do I request interim funding? *
Please submit a written request for interim funding to the Office of
Contracts and Grants. To do this, use the Interim Funding Request
Form<http://www.research.uh.edu/Forms/Post-Awards/Interim-Funding-Request.docx>or
supply a memo providing the same information requested on the form.
The
request must include supporting documents from the sponsor showing that the
grant will be awarded, as well as the detailed budget for the project. The
Department or College must guarantee that any charges posted to the
interim-funded cost center will be reallocated to a non-sponsored project
research cost center in the event that the award does not materialize.
Additionally, if an award is received and there are charges on the interim
funded cost center that pre-date the actual start date, these costs must
also be reallocated unless they are covered by pre-award costs.

*Are there exceptions to interim funding?
*Projects that involve human subjects may not be interim funded until
approval has been issued by the Committee for the Protection of Human
Subjects.
*How do I use an interim-funded cost center?*
Once the request is approved, the Office of Contracts and Grants will set
up the appropriate cost center and issue a notice of the interim funding.
 The notice will specify the cost center values so that expenditures to
support the research being performed may be charged.  Indirect cost will be
neither budgeted nor charged.  The sponsor will not be billed for charges
incurred until we have received an official award and the notice of award
has been done. Once the award agreement is finalized, the interim funding
is reversed and the award budget is established in the same cost center,
ensuring a smooth transition in cost accounting as the research project move




fc



-- 
Fritz Claydon Ph.D.
Professor of Electrical and Computer Engineering
Associate Dean of Administration and Research
University of Houston
Cullen College of Engineering
713.743.4204
fclaydon at uh.edu

  [image: Carnegie Designation Tagline Logotype - UH Logotype only]

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Morris, Judy J JJMorris at central.uh.edu


-- 
Fritz Claydon Ph.D.
Professor of Electrical and Computer Engineering
Associate Dean of Administration and Research
University of Houston
Cullen College of Engineering
713.743.4204
fclaydon at uh.edu

  [image: Carnegie Designation Tagline Logotype - UH Logotype only]

 * ***
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